May 2022 Minutes Annual Parish Council Meeting
Grasby Parish Council
C/o Ash Grove Farm, North Willingham, Market Rasen, LN8 3RJ
Telephone 07890 238463 Email: grasbyparishcouncil@gmail.com
Minutes of the Annual Council Meeting held Tuesday 17th May 2022, at 7.30pm at Treetops Cottages and Spa
Present: Cllr R. Bennett, Cllr. J Harris, Cllr. V Wood, Cllr J Brown, Cllr Hallett, Cllr A Sarahan District Councillor P Morris and the clerk.
1 member of the public
33.22 Election of Chair: Cllr Harris nominated Cllr Bennett, Seconded Cllr Wood. All agreed. Resolved Cllr Bennett to be Chair.
34.22 Election of vice-chair: Cllr Bennett proposed Cllr Wood. Seconded Cllr Brown. All agreed. Resolved Cllr Wood to be vice chair.
35.22 To co-opt A Sarahan on to the parish council- All agreed-Resolved to co-opt A Sarahan
36.22 Apologies for absence: None
37.22 Declarations of Interest –Cllr Brown declared an interest in PA144814
38.22 The minutes of the meeting held 16th March 2022 - were approved and signed as a true record.
39.22 Lincolnshire County Council Matters: - Cllr T Smith was not in attendance. Cllr Morris reported that a date for the late Cllr Strange’s memorial has not yet been decided upon.
40.22 West Lindsey District Council Matters: - Cllr P Morris reported that the Central Lincolnshire Plan is now out for review. The new purple bins have now started to be collected. There has been some confusion regarding what can now go in the blue bins causing some to be rejected.
41.22 Clerk’s report- nothing additional to report.
42.22 Highways Matters- additional volunteers for the community speed watch group would be welcomed. Clerk to contact LCC regarding the footpath cutting schedule. The Viking Way footpath between Vicarage Lane and Owmby is subsiding. This has been reported on fixmystreet.
43.22 Finance and accounts for payment-
a) Finance: Accounts for payment-
Payments for approval:
C Wright – Salary and expenses £232.70
M Williams- Grass cutting £240 & £120
LALC – Annual Subscriptions- £156.28
LALC- IT support and website maintenance - £180
Zurich insurance- £169.07
Treetops Spa, room hire - £50
The clerk presented the year end accounting statements prepared to proper accounting practices for the period 1st April 2021 to 31st March 2022. Thanks to the internal auditor P Yarnell at Cassells, Market Rasen.
Resolved:
(a) To approve the Annual Governance Statement
(b) To approve the Accounting Statement for the period
44.22 Correspondence- it was noted that correspondence has been received from LALC advising all parish councillors to have a separate email address for parish council business.
45.22 To resolve to adopt new LGA code of conduct- Following circulation it was resolved to adopt the new code of conduct.
46.22 Neighbourhood Plan- following the presentation by Nev Brown earlier in the evening, a list of volunteers had been collated. Cllr Brown and Cllr Wood to organise a follow up meeting to form a steering group for the Neighbourhood Plan.
47.22 Planning applications & decisions. PA144814- application for rear extension and erection of workshop, Chime Cottage, Grasby- Cllr Brown withdrew from discussions. No objections. PA143740- application for 1 dwelling at Salisbury- parish council comments submitted. Public consultation underway, PA142952- Application for the construction of a fish drying plant, Manor Farm, Clixby- withdrawn by applicant
48.22 Additional items for the next agenda- to update parish council policies and procedures.
49.22 Date and time of next meeting- Wednesday 20th July 2022 at the Village Hall
Meeting Closed – 9.18pm
These minutes are draft until approved at the above meeting.